About Meeting Cost Calculator
Meeting Cost Calculator helps teams understand the true cost of meetings and make data-driven decisions about time allocation.
Our Mission
We believe that transparency around meeting costs leads to better decisions. When teams understand that a weekly 1-hour meeting with 10 people costs $50K+ annually, they're more thoughtful about:
- Who really needs to attend
- How long meetings should be
- Whether the meeting needs to happen at all
- If async alternatives would work better
Why We Built This
After years of watching organizations struggle with "meeting bloat," we realized most teams lack visibility into their true meeting costs. Salary data is hidden, calculations are complex, and the cumulative impact isn't obvious.
We built Meeting Cost Calculator to make this data accessible. Our calculators include:
- Direct salary costs (hourly rate × duration × attendees)
- Overhead multiplier (1.4x for benefits, equipment, space)
- Context switching costs (15 minutes per meeting)
- Annual projections for recurring meetings
Our Approach
We're committed to:
- Transparency: All calculations are shown clearly with assumptions stated
- Privacy: No data is collected or stored. Calculations happen in your browser
- Evidence-based: Our recommendations come from peer-reviewed research and industry data
- Free forever: This tool will always be free. We monetize through ethical advertising
Data Sources
Our salary averages and overhead multipliers come from:
- U.S. Bureau of Labor Statistics (BLS) data
- Industry salary surveys (Glassdoor, PayScale, LinkedIn)
- Academic research on meeting costs and productivity
- HR industry standards for overhead calculations
Get in Touch
Have feedback or suggestions? We'd love to hear from you. Use our calculator and let us know how we can improve.