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Core Tool
Universal Meeting Cost Calculator
Quantify real meeting cost with salary, overhead, and context-switch assumptions. Use this as your baseline before optimizing cadence, attendance, or duration.
Live Cost Model
Universal Meeting Cost Calculator
Model attendee count, duration, salary baseline and recurring cadence in real time.
Includes overhead + context switching
60 min
$75,000
Cost Per Meeting
$0
Annual Cost
$0
Person Hours/Year
0
FTE Equivalent
0
Quick Interpretation
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Quick Start
Popular Meeting Types
Start with the type page, then adjust team size and duration in the calculator.
Related Meeting Cost Intents
How to Interpret Calculator Results
Method reviewed: February 2026
The number is not a verdict on whether a meeting is good or bad. It is a prioritization signal. High cost is acceptable when the meeting consistently drives decisions, removes blockers, or prevents expensive mistakes.
Keep
High value, clear outcomes, strong action-item completion. Maintain cadence and monitor for attendee creep.
Optimize
High cost but mixed value. Test smaller attendee sets, tighter durations, or stricter pre-read requirements.
Replace
Low decision density and status-heavy agendas. Move updates async and reserve live time for decisions.
Decision Thresholds
Practical Rules You Can Apply This Week
If a recurring meeting costs more than $30K/year, require a named decision owner and written expected outcomes in the calendar invite.
If no action items are completed in two consecutive cycles, shorten the meeting or pause it for a two-week experiment.
If optional attendee ratio exceeds 25%, split the meeting into a smaller decision forum plus optional async update.
Re-run this calculator monthly for your top five most expensive recurring meetings and publish the trend internally.
Templates
Meeting Type Templates
Preconfigured assumptions for common team rituals.
01
Daily Standup
Quick daily sync for agile teams
Typical: 15 min
02
Sprint Planning
Plan upcoming sprint work and commitments
Typical: 120 min
03
Sprint Retrospective
Reflect on past sprint and identify improvements
Typical: 90 min
04
All Hands Meeting
Company-wide updates and announcements
Typical: 60 min
05
One-on-One
Manager and direct report sync
Typical: 30 min
06
Team Sync
Regular team coordination meeting
Typical: 60 min
07
Product Review
Review product roadmap and priorities
Typical: 90 min
08
Design Review
Critique and refine design work
Typical: 60 min
09
Code Review Meeting
Collaborative code review session
Typical: 45 min
10
Strategy Session
High-level strategic planning
Typical: 120 min
11
Client Meeting
External client engagement
Typical: 60 min
12
Sales Call
Prospective customer conversation
Typical: 45 min
13
Project Kickoff
Launch new project or initiative
Typical: 90 min
14
Brainstorming Session
Creative ideation workshop
Typical: 60 min
15
Training Session
Team skill development
Typical: 120 min
16
Board Meeting
Executive board governance meeting
Typical: 120 min
17
Performance Review
Employee performance evaluation
Typical: 60 min
18
Incident Postmortem
Analyze and learn from incidents
Typical: 60 min
19
Demo Presentation
Showcase completed work
Typical: 30 min
20
Town Hall
Open forum for company updates
Typical: 90 min