8
Meeting Intelligence Platform
Put a price on
every meeting
minute.
Quantify labor cost, overhead impact, and recurring spend for every meeting type. Built for leaders who make decisions with numbers.
Free Forever
No Sign-Up
Built for B2B Teams
Live Cost Model
General Meeting Cost Calculator
Model attendee count, duration, salary baseline and recurring cadence in real time.
Includes overhead + context switching
60 min
$75,000
Cost Per Meeting
$0
Annual Cost
$0
Person Hours/Year
0
FTE Equivalent
0
Quick Interpretation
Framework
Core Decision Signals
Use these to prioritize which recurring meetings to redesign first.
01
High spend + low output
If the meeting has no decisions or clear owners, replace with async updates.
02
Too many attendees
Each added participant scales cost linearly, often without equal value increase.
03
Duration inflation
Default 30/60-minute slots hide waste. Compare 25/45-minute alternatives.
Templates
Meeting Type Calculators
Pre-configured templates for the most common recurring meetings.
01
Daily Standup
Quick daily sync for agile teams
Typical: 15 min
02
Sprint Planning
Plan upcoming sprint work and commitments
Typical: 120 min
03
Sprint Retrospective
Reflect on past sprint and identify improvements
Typical: 90 min
04
All Hands Meeting
Company-wide updates and announcements
Typical: 60 min
05
One-on-One
Manager and direct report sync
Typical: 30 min
06
Team Sync
Regular team coordination meeting
Typical: 60 min
07
Product Review
Review product roadmap and priorities
Typical: 90 min
08
Design Review
Critique and refine design work
Typical: 60 min
Benchmarks
Industry Benchmarks
Model meeting economics using sector-specific salary baselines.
Technology
Software, SaaS, and tech companies
Avg Salary $98K
Finance
Banks, fintech, and financial services
Avg Salary $91K
Healthcare
Healthcare administration and corporate roles
Avg Salary $85K
Consulting
Professional services and consulting firms
Avg Salary $82K
Retail
Retail corporate and management roles
Avg Salary $65K
Manufacturing
Manufacturing and production companies
Avg Salary $72K
Methodology
How We Calculate Meeting Cost
Last reviewed: February 2026
Every estimate on this site follows one consistent model so teams can compare meetings fairly, prioritize the largest savings opportunities, and track change over time.
Step 1: Loaded Hourly Cost
Annual salary is converted to hourly rate and multiplied by a 1.4x load factor to reflect benefits, payroll taxes, software, and workspace costs.
Step 2: Meeting Time Cost
Loaded hourly cost is multiplied by attendee count and duration. This produces a comparable baseline for every recurring meeting format.
Step 3: Recurring Spend
Per-meeting cost is rolled up to monthly and annual projections so leaders can prioritize the highest impact meeting changes first.
Assumptions are intentionally transparent and conservative. For mixed-seniority meetings, use a weighted average salary. For executive-heavy forums, increase salary assumptions and compare the delta before changing cadence.
Execution Playbook
A 90-Day Meeting Cost Reduction Plan
Most teams see measurable savings when they run optimization as a structured cycle instead of ad-hoc calendar cleanup.
Days 1-30
Baseline and Rank
Calculate your top 10 recurring meetings by annual cost. Add business value scores (1-5) and identify the high-cost, low-value quadrant first.
Days 31-60
Run Controlled Changes
For each target meeting, test one change at a time: fewer attendees, shorter duration, or async updates. Track decision speed and action completion.
Days 61-90
Scale What Works
Roll successful patterns into team standards, update meeting templates, and recalculate quarterly to prevent recurring meeting costs from creeping back.
Execution Layer
Turn meeting cost
into action.
Start with the highest-cost recurring meetings. Recalculate after each change and track the impact over a full quarter.